Can you remember the number of visitors you have received in the last leg of 2021? How about in the first three months of 2022? Do you have to search through the dumps of papers to find out the names of the visitors if someone asks you about the data?

Right now, you might think all these questions are unnecessary. However, there are thousands of reasons why you should consider a visitor management system right away. While running an office, you have to be prepared for emergency conditions and uncontrollable incidents. What happens if something terrible like violent accidents happens inside your premises, or you become the victim of a cyber attack?

The one and only way to safeguard your building is to use the iLobby App for managing the visitors. If you are still on the fence about using this system in your office, you should check the following section of this article.

Here we have depicted the reasons why every company should think about using a visitor management system right away. Read on.

What is The Role of Receptionist?

Previously, getting the information of the visitors and filing them properly was the sole responsibility of the receptionists. Things, however, have changed drastically in the last few years. Here are some of the responsibilities that the receptionist has to shoulder in modern times.

• The receptionist answers the phone as well as the online enquiries about your company.
• The receptionists coordinate different meetings and arrange the conference rooms as and when required.
• The receptionist compiles documents and takes actions on different communications, complaints, and irregularities.
• A receptionist makes sure that the reception area of the office is neat and clean and presentable.
• Issues badges to the visitors and checks whether the security protocol is being maintained.
• Offers the first line of support during any technical difficulties.
• Welcomes and directs the visitor to their delegated meeting rooms and places.

From the above list of tasks, it is quite evident that it is impossible for the receptionist to stay available to the station throughout the day. There will be a time when the receptionists have to leave their places to do other work. Who will maintain the visitors at that time?

Visitor Management System  

This smart iLobby App visitor management system augments the task of the receptionists. If you think that the visitor management system will replace your receptionist, think again.

The visitor management system will simply help your receptionist to improve their work.

If you install a visitor management system in your reception, the visitors will be able to sign-in for their visit and get their visitor badge even in the absence of the receptionist. This simple system allows your receptionists to attend other duties other than attending your guests. This will not only improve their productivity but also help them to streamline their duty.

The Benefits of Visitor Management System

Reducing the Paper Clutter

If you are trying to reduce the paper clutter of the front desk of your office and failing miserably, you are in desperate need of a visitor management system in your office. With the help of the smart visitor management system of iLobby App, you can get rid of the paper logbook from the front of your office.

The smart system can be integrated with your computer, laptop, or iPad, where the visitors can input their information. The system will capture the information and store it straight in the cloud.

Locating Visitor Information

Do you think finding the correct information about a particular visitor is a hard and almost impossible task? Think again. With the smart visitor management system, you can find all information about the visitor with just a few clicks. The web dashboard of the visitor management system will help you to find the visitor data using specific data easily.

As the data is stored in the cloud, you can export it without any hassle. With the help of the system, you can also compile a timeline data of a specific visitor between a specific date range. The benefits of this system are understood right at the time of the audit. During that time, the visitor management system will help you to get flawless data about the visitors and other necessary information and make the audit a cakewalk for you.

Emergency Evacuation Planning

Even to this date, most companies across the world do not have any smart methods of letting their visitors, as well as their employees, know about their evacuation plans.

The smart visitor management iLobby App can help you that too. It can send the visitors notifications about the emergence plan through the internet once they arrive in your office. It can also send the employees as well as the visitors the emergency evacuation alarm if it is required.

This system will make it easier for you to safely evacuate the people from the building and make sure that everyone present in your office at that time is safe.

There is no doubt that the iLobby App is going to change the visitor management process for the companies. So why wait any longer? Get this smart system today to make your front desk secure, simple, and smart.